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Important Dates to Remember

Our fiscal calendar runs January 1 to December 31st like most people’s, but because of our clients’ renewal cycles, which are CRAZY in the 4th quarter, we run a different schedule for our operational calendar.  Therefore we spend the beginning of the new year doing what most businesses do at the end of the prior year: planning, reviewing our employees, budgets, projects, and everything else a business has to do. While we are doing this in the first quarter, we also have to remember to do all of the “Beginning of the year” stuff that is required of us as well.

Here’s what’s due this month if you want to stay out of hot water with the IRS, OSHA, the EEOC, and other agencies. Oh and Valentine’s Day is February 14th – that’s to help keep you out of hot water with your significant other.  You’re welcome.

Compliance deadlines coming up this month are:

  • January 31: The due date for filing Form 940, Employer’s Annual Federal Unemployment Tax Return for 2018. However, if you deposited all your Federal Unemployement Tax Act (FUTA) tax when it was due, you may file Form 940 by February 11, 2019.
  • January 31: The deadline for providing W-2 forms to employees and 1099-MISC forms to other workers.
  • January 31: The deadline for paper and electronic filing of Copy A of Forms W-2 and W-3 with the Social Security Administration (SSA).
  • February 1: Employers are required to post OSHA Form 300A, Summary of Work-Related Injuries and Illnesses, from February 1 – April 30. The summary must be displayed each year between February 1 and April 30 in a common area where notices to employees are usually posted.